Importing Word Documents
InCopy Workflow Basics
Editorial Separation
Editors write in InCopy while designers lay out in InDesign — at the same time.
Assignments
InDesign exports specific frames as InCopy assignments.
Check In/Out
Lock prevents simultaneous edits to the same content.
Live Updates
Changes flow back to InDesign automatically.
Noble Desktop's Graphic Design Certificate covers InDesign — the layout app that pairs with InCopy for editorial workflows.
Learn how to import Word documents into InCopy, with detailed steps on placing a Word file, removing Word formatting, and maintaining the formatting from Word.
Placing a Word File into InCopy
With a document open, put the text cursor
where you want to import the text.Go to File > Place.
Click once on a Word file to select it.
If you want to see options to control which Word formatting comes through, check Show Import Options at the bottom of the window (you may have to click the Options button to see it).
Click Open.
If you checked Show Import Options earlier, an options window will be displayed. You must decide whether to keep or remove the formatting that was applied in Word. Follow the directions listed in the appropriate section for your situation.
To Remove Word Formatting
As shown above:
Select Remove Styles and Formatting.
Click OK when done.
TIP: You can check on Preserve Local Overrides to maintain formatting such as bolds and italics.
To Maintain the Formatting from Word
As shown above:
Select Preserve Styles and Formatting.
- If the Word document has styles that you want to convert into InCopy styles, then:
- Select Customize Style Import.
- Click the Style Mapping button.
- As shown below, choose the InCopy styles in the right-hand column that correspond to the Word styles in the left-hand column.
